TRENDS

Want to Host an Event in China?

Were events a common feature in your engagement strategy pre-COVID?

Are you still hoping to leverage a more personable connection with your consumers?

Are you feeling a little lost on how you can still reap the benefits of impactful offline interactions in a post-pandemic world?

We’re here to guide you on doing just that.

Whether you are putting together a small internal conference, grand opening ceremony, product launch, or attending a major exhibition/tradeshow our talented team of event planners have continued to help numerous brands navigate the challenges the pandemic has brought these last two years.

One such challenge requires keeping up-to-date with current COVID regulations and knowing how to ensure your event is a success no matter what obstacles are thrown your way. So, if you’re hoping to host an event in the next month, 6 months or even a year from now, we can help you really utilise this downtime to plan a truly meaningful event.

Current COVID Regulations and Their Effect on Your Event

At present, COVID regulations are subject to change on a daily basis, but currently include the following guidelines that need to be followed:

  • Scanning a tracking code before entering a venue
  • Presenting a valid negative PCR test result taken within the last 48-72 hours
  • Limitations on the number of attendees (depending on the format and location of the event)

Of course, with a constant shift in what is required, this can add difficulty for both event hosts and attendees. Restrictions on event scale can affect numbers, quarantine policies may deter people from travelling to the host city and there is always the possibility of an event having to be postponed or cancelled.

Solutions

While the city works towards achieving the zero COVID policy goal, it’s important to be prepared for any situation that may arise. When planning your next event, we take the shifting regulations into consideration to ensure we are prepared for any challenge.

Event Postponement or Cancellation

We’ll work with you to come up with a backup plan in order to ensure your event goes ahead. Whether it’s a simple date change, a change of venue, a change of city, or a switch over to a virtual event, our expert planners will work with you to ensure every aspect of your event logistics aligns with any necessary changes.

Event Adjustments

We also take space allocation and interactive activities into consideration in order to adapt and adjust according to both your goals and current regulations.

COVID Tests

In line with current regulations calling for a negative test within the last 48-72 hours or proof of having taken a test in the last 24 hours, our team is able to book a private medical team to provide you and your attendees with testing onsite.

Safety Regulations

In line with the above requirements for a negative COVID test, our team and all of our third-party vendors are required to present a 48-hour negative test, wear a face mask at all times, and consistently use sanitising products when onsite.

If you’re looking to enter China from abroad in order to attend an event, there are a ranging number of requirements that you may need to look into as different entry strategies apply to different passport/visa holders. Take a look at our top-level overview of China’s entry requirements here.

Ready to get started?

We understand the powerful role that offline events play when it comes to actively engaging and interacting with your consumers. To have that part of your strategy whipped from beneath you can be unsettling. So, if you are thinking that it’s time to activate that events calendar of yours but aren’t 100% sure how to execute, let our team guide you through the process.

Send us a message at [email protected] and let’s kickstart your event strategy again.